Military

Before every vote, an audit of the membership list is conducted to ensure voter eligibility. All eligible voters will receive a ballot at their home address or personal email address on record with the union.

Periods of military service less than thirty (30) consecutive days do not change your continuous good standing, provided you have met the minimum monthly dues and assessments obligation or have sufficient wages that meet your minimum dues and assessment obligation.

For periods of military service greater than thirty (30) consecutive days, but not more than twenty-four (24) consecutive months, you could still be eligible to vote provided you were a member in good standing when called to active service.

Reference IBT Constitution Article II, Section 4(a)(4)
Allegiant Pilots CBA, Section 23

When leaving the Guard/Reserve, the process for enrolling with TeamCare following the end of TRICARE Reserve Select coverage is considered a “Life Event” and qualifies for Special Enrollment under “loss of coverage under another plan.”

Create an account or log in to your account at http://www.MyTeamCare.org.

Per the instructions on the TeamCare website:
“To begin Special Enrollment, log in and click on the “Add or Remove Dependents” button at the top of your dashboard. From there you’ll be able to start the Special Enrollment process through our secure online form.

You can also find links to the form and more in-depth instructions on how to complete Special Enrollment, including which supporting documents we may need from you, in our How to Add a Dependent and How to Enroll guides.

Once you submit your enrollment, we’ll keep you updated on its status via email. After your enrollment is processed, your new coverage level will be effective retroactive to the date of your qualifying life event.”

1. Obtain proof of Tricare coverage via one of the methods below:

A. MilConnect. You can generate an Eligibility Letter that shows proof of healthcare coverage if you are currently TRICARE eligible.
- Sign in to MilConnect
- Open the Correspondence/Documentation menu
- Choose the eCorrespondence page
- Select its Proof of Coverage tab.
- Follow the directions to generate and print the letter.

B. DMDC/DEERS Support Office. You can obtain proof of health care coverage by sending a signed, written request to:

DMDC/DEERS Support Office
400 Gigling Road
Seaside, CA 93955

C. Fax your request to: (800) 336-4416

The following information MUST be included in your written request:
• Sponsor's name and Social Security number.
• Name of all family members to be included on the letter.
• Name and address of the person the request should be sent to.
• Signature of the requestor.

2. Wait 15-30 days from date of hire to obtain your enrollment packet from TeamCare. This is delivered to your HOME ADDRESS.

3. Write “I am waiving/opting out of coverage because I am covered under TRICARE” on the TeamCare enrollment form.

4. Mail enrollment form and proof of TRICARE coverage to:
TeamCare
PO Box 5108
Des Plaines, IL 60017

(Recommend certified mail to show date sent was before 60-day deadline)

If you are on MTLV for more than an entire pay period that results in no pay, you will be billed for that pay period portion of your supplemental benefits premiums. If the Company knows that you will be on MTLV for more than that missed pay period, they will send the invoice to cover the entirety of your MTLV. The length of coverage, to be paid for by the Pilot, will be dependent upon the Policy Holder (MetLife, etc.).

At the time of writing this (January 2024), the Pilot on MTLV will not be responsible for more than 3 months of coverage for STD/LTD. However, Accidental and Critical Illness Policy Holders change more frequently. LOA will have the most current information on maintaining coverage while on any Long-Term LOA. Once the 3-month, Long-Term LOA has been reached, some Supplemental Benefits Policy Holders will pause your account and benefits. Upon return to active service with Allegiant, your benefits will automatically renew, and premium payments will be deducted as normal.

If you should choose to decline to pay these premiums while on MTLV or simply do not pay, you will be disenrolled from those supplemental benefits. You will then have to wait for next year’s open enrollment period, as you will be unable to return from Long-Term LOA and continue your supplemental benefits elections.

Yes. If the Pilot opts to pay his/her portion of premiums. (CBA 8.D.4)

Yes, but only at the Pilot’s request. The Company must not force the Pilot to use vacation for MTLV. Likewise, Sick Leave is not designated for MTLV but is commonly used for other LOAs and therefore must be made available for use on MTLV upon your request (20 CFR 1002.153).

Submit a Payroll JIRA request via the G4 SWAP portal.

Depends. CASS is a government program for active Pilots. Leaves greater than 30 days can deactivate your CASS and prevent access to JS privileges.

Email ChiefPilots@AllegiantAir.com after returning from MTLV if your are having problems with CASS denial and know you are on active status with Allegiant.

Yes. They can utilize both ID90 and MyIDTravel, also known as ZedFare. “ZedFare” allows you to purchase standby travel on other carriers. They will also be able to travel standby on Allegiant.

No. However, they are required to allow catch-up upon return from MTLV.

The Company will not directly contribute to your 401(k) while you are not contributing to the retirement account. But they will “True-Up” contributions to comply with USERRA (20 CFR 1002.261).

Email Payroll at Payroll_Dept@AllegiantAir.com and state that you would like to make a “Military Catch-Up Contribution.” There is no additional paperwork needed. Contribution determination will be made by payroll. They will take the average weekly hours worked in your most recently completed six months before taking MTLV. They then multiply this average by weeks on MTLV. They then multiply that by the applicable pay rate to calculate income. Payroll then multiplies the calculated income by the elected percentage. They will confirm this amount with you.

It depends.

If you are current and qualified at the time schedules will be published (15.B.2), you will be eligible to bid/be awarded a schedule.

You must also not be on MTLV for more than 15 days in the bid period bidding into (15.D.1.d).

Example: You are on MTLV for all of December and have less than 16 days of MTLV in January. If you are current and qualified in December, you will be eligible to bid for your January schedule while on MTLV in December.

Yes. (20 CFR 1002.193)

Example: You take six months of MTLV. While on MTLV, there is an upgrade vacancy for your desired base. You are the most senior Pilot bidding this vacancy. You will be awarded the upgrade and attend upgrade training upon return from MTLV, so long as you also meet upgrade criteria.

It is therefore critically important that your base bid sheet reflects only what you want. As it will be honored while on MTLV.

Yes. Whenever you return, your seniority will be as if you never left. (20 CFR 1002.193)

A. This is likely the most complex item to answer and most frequently asked question. The following was presented to the Military Affairs Committee by the Payroll Committee:

“Pilots taking/returning from leave which does not span the entirety of the bid month will have their monthly guarantee reduced by a “pro-rata” amount. The CBA states that this prorated amount shall be split between the two guarantee payments (generally 15th and End of Month). However, the Company is currently in non-compliance with this and prorates each half guarantee by missed days despite each half month not always being equal.

Example: Bid month runs October 1-31st. October 31st payment is made on October 31st for October 16th-31st (16 days). Of which the Pilot is paid 35 hours as a Line holder. If the Pilot missed October 18th-21st (4 days) for drill, the Pilot will have their 35 hours minimum guaranteed multiplied by a factor of 12/16 as they were only available for 12 days (Pay = 35x(12/16)). They would therefore only receive a second half guarantee of 26.25 hours.

While the PCH for trips missed is removed, it is important to know that the minimum guarantee shall only be reduced by the prorated amount, not the value of the missed assignment PCH. Pilots (especially those awarded a Line containing approximately 70 or fewer hours) should not be concerned about missing PCH intensive days of originally awarded assignments as their minimum guarantee is reduced prorata and not by missed assignments.

Additionally, the CBA states that ABG trips shall be paid on top of the pro-rated guarantee as ABG trips are tracked separately by Crew Payroll. When proration is applied to Tableau (which is often after the month concludes), credit should roll from PCH to ABG at the prorated amount. Or 61.25 in the example given.

Please reach out to payroll@apa2118.org anytime you have questions about the way in which MTLV proration was applied.”

As you can see by reading the example given by the Payroll Committee, this is one of the most complex questions to answer for the Military Affairs Committee, as there are many factors that apply such as Line Holder; Reserve; How many days are in your second half of the month; How many days of MTLV were used; etc. For this reason, we will gladly attempt to answer your questions in the Military Affairs Forum, of which the Payroll Committee is a part. Always feel free to reach out directly to the Payroll Committee.

Crew LOA, CS, and Crew Training Scheduling will assume a ‘return to work’ and “Active” Status to be the day immediately after MTLV is completed*. If you require landing currency or short-term training, you will begin being paid your Monthly Minimum Guarantee the day after your MTLV ends (as that is the first day of Active Status). However, this is not the case should you need full requalification through long-term training. If you require long-term training, CBA 8.G.2 may be in effect following military service. Monthly Minimum Guarantee is based on Active Status and therefore it is important to ensure you know exactly when your planned return date is if long-term training is required.

If you are on a MTLV and know you will “dequal” (require long-term training), please notify CrewLOA@AllegiantAir.com and PilotTrainingScheduling@AllegiantAir.com, and CC: ChiefPilots@AllegiantAir.com and Training@apa2118.org, with your earliest availability for training following the completion of military service. If you should have any difficulties during this process or need assistance, reach out to our Committee at Military@apa2118.org.

Service of 1 to 30 Days
Simply report to the assignment pairing that begins on the next calendar day following completion of service after allowance for safe travel from the military duty location and an 8-hour rest period (20 CFR 1002.115) in base.

If, due to no fault of the Pilot due to unforeseen schedule changes or other concerns outside of your control, timely reporting back to work would be impossible or unreasonable, notify CS via phone:
- If the call out is due to unplanned, inadequate rest before an assignment, call out Fatigued. Fatigue callouts are only for Pilots in position at their assigned pairing start location (in base). Fatigue callouts must not be used for inability to commute. Fatigue can also not be forecasted or made in advance of first attempting rest in base. Fatigue callouts will not be accepted for known prescheduled conflicts (i.e. military service was scheduled for a night operation that the Pilot knew would not be possible to commute and rest before their next scheduled assignment).
Complete a Fatigue report via a Company-issued iPad > Coruson App > Menu > Reporting > Fatigue Report; Or on G4 SWAP portal > airSMS > Fatigue Report.
Caution: Calling Fatigued out of base and then utilizing monitored travel system benefits (such as ID90, KCM, Jumpseat, etc.) to commute to base can be easily identified. Pilots caught using commuting benefits out of base after a Fatigue callout will be disciplined for abusing the Fatigue program. Please do not do this!
- If the call out is due to inability to commute via 121/135 operations, utilize the Commuter Policy (CBA 14.H.1).
Fill out the Commuter Form on G4connect > Teams > Flight Operations > Additional Links Section: Commuter Policy.
- Currently, the CBA’s Commuter Policy does not have language protecting Mil Pilots concerning “safe travel home” via ground transport. If unable to commute via ground following military service, contact CS via phone and report that you are unable to return from MTLV. USERRA protects the Pilot in such cases, regardless of the lack of contractual language in the CBA (20 CFR 1002.115).

*31 Days or Greater (By request only)
The below timeframes are at the Pilot’s request and are allowable under USERRA should they not wish to return to work immediately following military service. Otherwise, your assumed return to work will be as outlined above.
- Service of 31 to 179 Days: A return-to-work notice must be submitted to Crew LOA and the CPO no later than 14 days after completion of service. If submission of a timely application is impossible or unreasonable through no fault of the Pilot, the application must be submitted as soon as possible on the next day once able. When you are scheduled to return from MTLV let the Local know to expect your return and monitor the restart of your dues from the company. Our Membership Coordinator is Karen Van Nostrand (kvannostrand@apa2118.org; (702) 268-7591).
- Service of 180 or More Days: A return-to-work notice must be submitted to Crew LOA and the CPO no later than 90 days after completion of a person’s military service.

Submit all MTLV “as soon as practicable” (CBA 8.D.1) to cover the timeframe of military service.

The Pilot must evaluate that enough time is allocated to commute to and from the military duty location and provide 8 hours of rest in the pairing start location before the next assignment following military service (20 CFR 1002.115).

Flight Operations Bulletin 24-07, dated March 4, 2024, was created by the Fatigue Risk Review Committee (FRRC) to assist with conflicts following MTLV. Bulletin 24-07 was created by the Company because Pilots were not applying USERRA 20 CFR 1002.115 appropriately to accommodate for commute and rest following MTLV. As a result, the Company must comply with FRRC’s recommendation to remove assignments following MTLV that begin before 0800 following military service. This Bulletin assumes that the Pilot will have completed their commute home on the last day of MTLV to begin his/her in base rest starting at midnight. If it would be unreasonable to both commute and receive eight hours of rest for assigned/awarded trips beginning after 0800, submit MTLV to cover the assignment following military service as well. See below for more detail.

- Utilize the “FMLASource Now” app on your smartphone or you may use the website: http://www.fmlasource.com to submit MTLV. The Committee and Company do not recommend emailing FMLA Source directly.

- Once FMLA Source processes your MTLV request*, FMLA Source will notify Allegiant Crew LOA. Crew LOA will have Crew Scheduling convert the assigned trip to MTLV.

*Processing of Leave by FMLASource and Crew LOA takes an average of three to five business days. FMLASource has previously stated that processing can sometimes take longer than five business days during seasonal peaks. Crew LOA does not work on weekends. This further delays removal of assignments from your schedule.

Failure to submit for MTLV in advanced may result in not being removed from your conflicting assignment. This may cause a “No-Show” for your conflicting assignment due to MTLV. While USERRA protects you from discipline, this is harmful to our operation and your fellow Pilots.

The Company and Crew LOA has decided to rely solely on FMLASource and will not remove pilots in advanced of approval of MTLV by FMLASource. This, unfortunately, requires you to continually monitor your schedule to ensure your trip is removed as you prepare for military service.

If MTLV is required within 48 hours, call CS immediately for removal. Military necessity can sometimes become hectic and USERRA protects the service member in those cases. Calling CS for removal from the schedule will suffice as an immediate solution. But submission of MTLV as soon as practicable afterwards is still required for Crew LOA to process it fully as MTLV.