Frequently Asked Questions
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Dues Questions
Dues Questions
Where on this site can I view my annual dues statement, for tax purposes?
There is no place on the 2118 website with that info. For tax purposes, simply look at your December 31 pay statement and use the total dues paid that is shown.
Who do I contact with questions about my dues?
Contact a Local 2118 Membership Coordinator - Kristin Lancaster (KLancaster@apa2118.org)
How do I change the contact information I have on file with Local 2118?
Contact a Local 2118 Membership Coordinator - Kristin Lancaster (KLancaster@apa2118.org)
If I leave the company, take a leave of absence (LOA) or become furloughed, who is responsible for informing the union that I am no longer actively employed by my company?
The member is responsible for informing the local of any change in employment/work status with their employer and also responsible for informing the local of their return to work. Email to DuesCoordinator@apa2118.org.
I am returning to work from a leave of absence (LOA). Who is responsible for informing the union?
The member is responsible for informing the local of any change in employment/work status with their employer and also responsible for informing the local of their return to work. Email DuesCoordinator@apa2118.org.
Fatigue Questions
Fatigue
How are fatigue reports reviewed?
A Company Representative and a Teamsters Representative review each fatigue report that is not automatically closed. The circumstances around the call are examined to include the pilot’s narrative, the assigned schedule, the schedule as flown, and all other pertinent facts.
How and when am I compensated after calling in fatigued?
Auto closures are paid as though you flew them. Accepted reports, after being reviewed, are often paid the same way. The FRC meets every other Wednesday. Rejected reports will result in not being paid with the option of using your sick time to cover it.
What are the criteria for accepting or rejecting a fatigue report?
The event must be operational or otherwise unavoidable in nature to be accepted. Reports that are clearly the result of operational issues within the airline operation are automatically accepted without having to go to the Fatigue Review Committee (FRC). The Fatigue Risk Management Program recognizes that unexpected events may occur outside of work resulting in a pilot not getting enough rest. Fireworks, leaky plumbing, etc. Reports are most commonly rejected when the lack of rest is considered avoidable or is the result of a pilot’s actions.
What is “Forecasting Fatigue?”
Forecasting is predicting a fatigued state in advance of actually experiencing one. Any time that there is opportunity to achieve rest it should be attempted; at the point where rest is no longer an option (i.e. getting ready to drive to an airport for work) and fatigue is still present, the pilot should call in fatigued. Any statement that suggests forecasting beyond the next assigned operational leg (“looking ahead at my long duty day…”) will result in the report being flagged and possibly rejected.
How long do I have to fill out a fatigue report?
The GOM states that with every fatigue call-out, the pilot must submit a report in a timely manner. In order to be considered timely, a report must be submitted within 24 hours of the end of the duty day in which the fatigue event occurred. Fatigue reports have been rejected for failing to meet this requirement.
When do I need to submit a fatigue report?
Any time a pilot calls out fatigued they are required to submit a fatigue report. The GOM also requires that pilots to submit a report any time they refuse a duty day extension.
Where do I go to fill out a fatigue report? How do I know that it has been submitted?
Fatigue reports are submitted through the Coruson application and you will receive an email confirmation to your Allegiant company email that your report has been submitted. Do not assume the report has been successfully submitted; always verify that an email confirmation has been received.
When am I pay-protected on a fatigue call?
At this time all fatigue calls are pay-protected regardless of whether they are accepted or rejected by the fatigue review committee.
I’m on a RAP and am feeling fatigued. What should I do?
You should use all available time during your RAP to try and recover from your fatigued state. If scheduling calls to assign you a trip and you still feel fatigued when there is no longer a practical opportunity to rest prior to showtime, tell them you are fatigued at that point. Do not call in fatigued if you have not yet been given a flight assignment as you are not technically in charge of operating a flight and the company may consider this “forecasting” fatigue.
I have a life circumstance that is causing me to be chronically fatigued. What should I do?
The fatigue program is not meant to handle chronic or long-term issues that are the result of difficult life circumstances, and pilots attempting to use the fatigue program repeatedly for chronic family and life issues have previously triggered company review. The union and current contract can provide support to pilots in challenging or stressful family, financial, or personal circumstances, including the Peer2Peer, CIRP, FMLA, G4 Pilot Assistance Fund, HIMS, and ComPsych programs. Please do not hesitate to reach out to the heads of these committees if needed.
Crew scheduling interrupted my rest, is this contractually legal? What can I do?
Scheduling is allowed one phone call during a crew member's rest period. Answering this phone call is voluntary. If there is difficulty getting back to sleep the crew member may inform scheduling that their sleep opportunity has been interrupted and ask to have the 10-hour rest period reset.
Where can I find information on the fatigue program?
The Fatigue Risk Management Program (FRMP) is the governing document for the fatigue program and is available on PubWeb.
Who can I contact with questions regarding fatigue?
Flight Operations Quality Assurance (FOQA)
Flight Operations Quality Assurance (FOQA)
What is a Gatekeeper?
Gatekeepers are Union appointed Pilots who serve a few major roles- validating data, initiating crew contacts, and most importantly, ensuring the security of identified data. Gatekeepers are the ONLY people who can connect a flight to a crew.
How long does it take for FOQA to see data and what is the process from raw aircraft data to crew contact?
The process from raw aircraft data to crew contact involves collecting data, validating it, analyzing it, and then contacting the crew if appropriate. Raw flight data is uploaded shortly after the aircraft blocks in via the aircraft's WQAR. The data is sent to our FOQA vendor, SARA, to be processed. The time at which the data is uploaded, processed, and available for viewing varies but is typically within a couple hours. Once the flight data is processed, Gatekeepers begin the data validation and analysis process. If appropriate, a Gatekeeper will reach out to the crew to discuss findings and possible corrective actions.
What necessitates a crew contact?
The FOQA Monitoring Team (FMT) collectively developed a crew contact matrix which consists of pre-defined thresholds that, if met, require a crew contact. The event parameters are not able to be shared.
Where can I learn more about FOQA?
The current FOQA MOA is available on the APA 2118 website and G4Connect. Additional information about FOQA can be found in Advisory Circular 120-82.
General Questions
General Questions
Can you shed some light on how our union is structured?
To give you a better understanding of the structure at Local 2118, The Executive Board (Eboard) is the governing entity of Local 2118 and is elected by the membership every three years. The board consists of the President, Vice President, Secretary-Treasurer, Recording Secretary, and three (3) Trustees. The duties of each of these positions are outlined in the local's bylaws which can be found on the union website. Union Steward is the title of an official position within a labor union. Its uniqueness lies in the fact that rank-and-file members of the union hold the position voluntarily while maintaining their role as an employee of the company. Stewards are elected by the membership and become a significant link of information between the union, the company and the crewmembers. Stewards become thoroughly familiar with the provisions of the collective bargaining agreement to ensure the company, nor workers, violate its terms. Stewards assist and represent fellow crewmembers when violations of the contract occur or when a crewmember faces disciplinary action by the company. They are the conduit for filing grievances about disputes over contract interpretation or discipline. Stewards represent members in mandatory meetings with the company, assist legal during hearings, provide advice on contractual issues and are responsible for the determination of the merit of each grievance. The Stewards are like guardians of our contract and exist to protect our rights. Within a committee, the chairman is supported by other crewmembers who make up the committee. These positions are strictly volunteer positions. Committee volunteers contribute their free time to help the membership with representation activities specific to their committee function. All committee chairs report to the Executive Board.
Who do I contact with questions?
Our union’s committee structure is designed to address the full spectrum of workplace issues from safety and housing to jumpseat and professional standards. When you have an issue, always start with the union committee most closely associated with your issue. A full list of committees can be found on the union's website at apa2118.org.
Our Local 1224 Committee emails are all assigned using a common naming structure. The email address will always be the committee name followed by @apa2118.org. Examples are payroll@apa2118.org, safety@apa2118.org, stewards@apa2118.org.
Should you need to reach out to the union leadership, until a new Executive Board has been installed you can contact:
Local 2118 Temporary Trustee - Greg Unterseher (gunterseher@apa2118.org)
Local 2118 Assistant Temporary Trustee - Jim Clark (jclark@apa2118.org)
Human Intervention Motivation Study (HIMS)
Human Intervention Motivation Study (HIMS)
If the charge of Driving Under the Influence (DUI) is reduced and I am convicted of Reckless, Careless, or Negligent driving by the court, do I have to report the conviction?
No, the FAA does not consider a conviction for Reckless, Careless, or Negligent Driving a reportable motor vehicle action (MVA). However, you must report the first suspension, if any, and any related administrative actions.
What happens when I report an alcohol-related MVA within the 60 days?
When you report an alcohol-related MVA, the FAA initiates a preliminary investigation to ensure your report was within the required 60-day time frame and there are no other reportable actions.
How long do I have to report my alcohol-related motor vehicle action (MVA)?
You have 60 days from the effective date of the administrative action (driver license suspension, revocation, or cancellation) or conviction.
Do I have to report anything other than alcohol-related convictions?
Yes, under 14 CFR Part 61, you must report alcohol-related convictions, as well as alcohol-related administrative actions (e.g., driver license suspension, revocation, or cancellation) whether a conviction took place or not. Arrests, administrative actions and convictions are also reportable under Part 67, on an airman's application for a medical certificate.
I received an alcohol-related MVA, but failed to report it within the 60 days. What should I do?
Report the MVA as soon as you become aware of the reporting requirement. A written report received after 60 days, but before the FAA discovers the MVA, is normally considered a mitigating factor when determining sanction.
What happens if I fail to report an alcohol-related MVA and the FAA finds out about it?
The FAA begins a formal investigation. The FAA will send you a Letter of Investigation giving you the opportunity to respond, in writing, to the alleged violation(s).
Will the FAA discover that I have an alcohol-related MVA if I don't report it?
Yes, FAA Form 8500-8 "Application for Airmen Medical" contains an express consent provision which authorizes the National Driver Register (NDR) to release information about your driving record to the FAA. Information on the NDR record will contain pointers to states that keep a driving history on you. The FAA will obtain applicable records to determine if you have a reportable alcohol-related MVA.
What constitutes a violation of the DOT's drug and alcohol policies?
According to the FAA, a pilot or aviation worker in a position classified as safety sensitive has violated the drug and alcohol testing regulation "14 CFR Part 120" if the individual has a verified positive result on a drug test; misused alcohol by having an alcohol test resulting in an alcohol concentration of 0.04 or greater, used alcohol while on-duty, or used alcohol pre-duty (eight hours prior to duty for a pilot); used alcohol within eight hours following an accident, or refused to submit to required testing.
Jumpseat
Jumpseat
Where can I find the information on our Reciprocal Jumpseat Agreements?
All of our Reciprocal agreements, including listing information and dress code requirements, are listed on the Union Jumpseat Committee page: https://apa2118.org/jumpseat/
Which airlines allow beards in the cockpit?
Airlines that allow beards in the cockpit are indicated under the “Beards allowed in Cockpit” section on the Reciprocal Jumpseat Directory: https://apa2118.org/jumpseat/
Please do not ask anyone to waive their dress code or grooming standards.
What is the difference between Jumpseating and Non-Rev travel?
Jumpseating requires us to have a reciprocal agreement with the airline, and you must fill out jumpseat paperwork. Always remember that while jumpmseating, you are considered an additional crewmember and may be asked to assist. It is for the pilot only; you cannot have a pets or children with you while jumpseating.
Non-Rev Travel is a privilege negotiated between the Company and other airlines that allows you and your eligibles to travel for free or at a reduced cost. It is not the same as jumpseating.
Who do I contact if I have issues with or need a refund for Non-Rev travel?
Only the Company Employee Pass Travel Department can assist you with Non-Rev Travel issues. The Jumpseat Committee is unable to assist with any Non-Rev Travel issues.
Who do I contact if I encounter an issue while Jumpseating?
If urgent, please reach out to any member of the Jumpseat Committee via text or phone. If not urgent, please send an email to jumpseat@apa2118.org and let us know what happened. Please include the following information: date, time, flight number, names of people involved, and a brief narrative of what happened. If the issue involves listing, please send screen shots of each step of the listing process to help us troubleshoot.
Who do I contact if I find an error or encounter a different policy than is listed on the Reciprocal Jumpseat Directory?
Please send an email to jumpseat@apa2118.org and we will look into it and get it updated if necessary.
Membership
Membership
Where on this site can I view my annual dues statement, for tax purposes?
There is no place on the 2118 website with that info. For tax purposes, simply look at your December 31 pay statement and use the total dues paid that is shown.
Who do I contact with questions about my dues?
Contact a Local 2118 Membership Coordinator - Kristin Lancaster (KLancaster@apa2118.org)
How do I change the contact information I have on file with Local 2118?
If I leave the company, take a leave of absence (LOA) or become furloughed, who is responsible for informing the union that I am no longer actively employed by my company?
The member is responsible for informing the local of any change in employment/work status with their employer and also responsible for informing the local of their return to work.
I am returning to work from a leave of absence (LOA). Who is responsible for informing the union?
The member is responsible for informing the local of any change in employment/work status with their employer and also responsible for informing the local of their return to work.
I resigned from my company, is there anything I need to do in regards to membership in Teamsters?
You should request a withdrawal card. Email Kristin Lancaster (KLancaster@apa2118.org) to make your request. Be sure to include your last date worked in the request.
I’m a New Hire at Allegiant, can you explain the payroll process?
New Hire guarantee is 70 hours a month.
1. DOH 4/5 first paycheck would be the 15th, prorated amount of 2.3333 hrs/day, (11 active days)(35 hours/15 days) = 25.6667 hrs that would be paid on the 15th. Paycheck on the 30th would be for 35 hrs.
1. DOH 4/17 4/17 first paycheck would be on the 30th, prorated amount of 2.3333 hrs/day (14 active days)(2.3333) = 32.6667 hrs that would be paid on the 15th
New Hires classes that start after the People Services Deadline and before the Pay Day, they will receive this amount on the next Pay Day.
The paycheck is processed and is done Direct Deposit. This setup is done through UKG/UltiPro and is provided by the Company and the link is sent via email. If you do not setup a direct deposit the check will be mailed to the address in UKG/UltiPro.
The cutoff date for a check on the 15th and 30th varies based on the Crew Payroll Calendar Pay Frequency: Semi-Monthly. For the year of 2024 these are the cutoff dates for the respective Pay Day.
Deadline Date for Pay Date
June 11th for June 14th
June 25th for June 28th
July 10th for July 15th
July 26th for July 31st
Aug 12th for Aug 15th
Aug 27th for Aug 30th
Sept 10th for Sept 13th
Sept 25th for Sept 30th
Oct 9th for Oct 15th
Oct 28th for Oct 31st
Nov 12th for Nov 15th
Nov 25th for Nov 29th
Dec 10th for Dec 13th
Dec 26th for Dec 31st
Military
Military
I am on Military Leave. Will I be able to vote?
Before every vote, an audit of the membership list is conducted to ensure voter eligibility. All eligible voters will receive a ballot at their home address or personal email address on record with the union.
Periods of military service less than thirty (30) consecutive days do not change your continuous good standing, provided you have met the minimum monthly dues and assessments obligation or have sufficient wages that meet your minimum dues and assessment obligation.
For periods of military service greater than thirty (30) consecutive days, but not more than twenty-four (24) consecutive months, you could still be eligible to vote provided you were a member in good standing when called to active service.
Reference IBT Constitution Article II, Section 4(a)(4)
Allegiant Pilots CBA, Section 23
I am leaving the Guard/Reserve and will no longer be eligible for TRICARE. How do I enroll in TeamCare?
When leaving the Guard/Reserve, the process for enrolling with TeamCare following the end of TRICARE Reserve Select coverage is considered a “Life Event” and qualifies for Special Enrollment under “loss of coverage under another plan.”
Create an account or log in to your account at http://www.MyTeamCare.org.
Per the instructions on the TeamCare website:
“To begin Special Enrollment, log in and click on the “Add or Remove Dependents” button at the top of your dashboard. From there you’ll be able to start the Special Enrollment process through our secure online form.
You can also find links to the form and more in-depth instructions on how to complete Special Enrollment, including which supporting documents we may need from you, in our How to Add a Dependent and How to Enroll guides.
Once you submit your enrollment, we’ll keep you updated on its status via email. After your enrollment is processed, your new coverage level will be effective retroactive to the date of your qualifying life event.”
I'm a New Hire. How do I "opt out" of TeamCare since I have TRICARE?
1. Obtain proof of Tricare coverage via one of the methods below:
A. MilConnect. You can generate an Eligibility Letter that shows proof of healthcare coverage if you are currently TRICARE eligible.
- Sign in to MilConnect
- Open the Correspondence/Documentation menu
- Choose the eCorrespondence page
- Select its Proof of Coverage tab.
- Follow the directions to generate and print the letter.
B. DMDC/DEERS Support Office. You can obtain proof of health care coverage by sending a signed, written request to:
DMDC/DEERS Support Office
400 Gigling Road
Seaside, CA 93955
C. Fax your request to: (800) 336-4416
The following information MUST be included in your written request:
• Sponsor's name and Social Security number.
• Name of all family members to be included on the letter.
• Name and address of the person the request should be sent to.
• Signature of the requestor.
2. Wait 15-30 days from date of hire to obtain your enrollment packet from TeamCare. This is delivered to your HOME ADDRESS.
3. Write “I am waiving/opting out of coverage because I am covered under TRICARE” on the TeamCare enrollment form.
4. Mail enrollment form and proof of TRICARE coverage to:
TeamCare
PO Box 5108
Des Plaines, IL 60017
(Recommend certified mail to show date sent was before 60-day deadline)
Why was I sent an invoice from Allegiant Benefits stating I owed the premiums for supplemental benefits (STD, LTD, Accident, Critical Illness, etc.)?
If you are on MTLV for more than an entire pay period that results in no pay, you will be billed for that pay period portion of your supplemental benefits premiums. If the Company knows that you will be on MTLV for more than that missed pay period, they will send the invoice to cover the entirety of your MTLV. The length of coverage, to be paid for by the Pilot, will be dependent upon the Policy Holder (MetLife, etc.).
At the time of writing this (January 2024), the Pilot on MTLV will not be responsible for more than 3 months of coverage for STD/LTD. However, Accidental and Critical Illness Policy Holders change more frequently. LOA will have the most current information on maintaining coverage while on any Long-Term LOA. Once the 3-month, Long-Term LOA has been reached, some Supplemental Benefits Policy Holders will pause your account and benefits. Upon return to active service with Allegiant, your benefits will automatically renew, and premium payments will be deducted as normal.
If you should choose to decline to pay these premiums while on MTLV or simply do not pay, you will be disenrolled from those supplemental benefits. You will then have to wait for next year’s open enrollment period, as you will be unable to return from Long-Term LOA and continue your supplemental benefits elections.
Can I keep my elected supplemental benefits while on long-term MTLV?
Yes. If the Pilot opts to pay his/her portion of premiums. (CBA 8.D.4)
Can I use Vacation or Sick for MTLV?
Yes, but only at the Pilot’s request. The Company must not force the Pilot to use vacation for MTLV. Likewise, Sick Leave is not designated for MTLV but is commonly used for other LOAs and therefore must be made available for use on MTLV upon your request (20 CFR 1002.153).
Submit a Payroll JIRA request via the G4 SWAP portal.
Can I jumpseat (JS) while on MTLV?
Depends. CASS is a government program for active Pilots. Leaves greater than 30 days can deactivate your CASS and prevent access to JS privileges.
Email ChiefPilots@AllegiantAir.com after returning from MTLV if your are having problems with CASS denial and know you are on active status with Allegiant.
Are my dependents able to use flight benefits while I am on MTLV?
Yes. They can utilize both ID90 and MyIDTravel, also known as ZedFare. “ZedFare” allows you to purchase standby travel on other carriers. They will also be able to travel standby on Allegiant.
Will the Company contribute to my 401(k) while on MTLV?
No. However, they are required to allow catch-up upon return from MTLV.
The Company will not directly contribute to your 401(k) while you are not contributing to the retirement account. But they will “True-Up” contributions to comply with USERRA (20 CFR 1002.261).
Email Payroll at Payroll_Dept@AllegiantAir.com and state that you would like to make a “Military Catch-Up Contribution.” There is no additional paperwork needed. Contribution determination will be made by payroll. They will take the average weekly hours worked in your most recently completed six months before taking MTLV. They then multiply this average by weeks on MTLV. They then multiply that by the applicable pay rate to calculate income. Payroll then multiplies the calculated income by the elected percentage. They will confirm this amount with you.
Will I be able to bid for my schedule following MTLV?
It depends.
If you are current and qualified at the time schedules will be published (15.B.2), you will be eligible to bid/be awarded a schedule.
You must also not be on MTLV for more than 15 days in the bid period bidding into (15.D.1.d).
Example: You are on MTLV for all of December and have less than 16 days of MTLV in January. If you are current and qualified in December, you will be eligible to bid for your January schedule while on MTLV in December.
Will my base bid be honored while on MTLV?
Yes. (20 CFR 1002.193)
Example: You take six months of MTLV. While on MTLV, there is an upgrade vacancy for your desired base. You are the most senior Pilot bidding this vacancy. You will be awarded the upgrade and attend upgrade training upon return from MTLV, so long as you also meet upgrade criteria.
It is therefore critically important that your base bid sheet reflects only what you want. As it will be honored while on MTLV.
Do I keep my Seniority while on MTLV?
Yes. Whenever you return, your seniority will be as if you never left. (20 CFR 1002.193)
How does MTLV affect my pay?
A. This is likely the most complex item to answer and most frequently asked question. The following was presented to the Military Affairs Committee by the Payroll Committee:
“Pilots taking/returning from leave which does not span the entirety of the bid month will have their monthly guarantee reduced by a “pro-rata” amount. The CBA states that this prorated amount shall be split between the two guarantee payments (generally 15th and End of Month). However, the Company is currently in non-compliance with this and prorates each half guarantee by missed days despite each half month not always being equal.
Example: Bid month runs October 1-31st. October 31st payment is made on October 31st for October 16th-31st (16 days). Of which the Pilot is paid 35 hours as a Line holder. If the Pilot missed October 18th-21st (4 days) for drill, the Pilot will have their 35 hours minimum guaranteed multiplied by a factor of 12/16 as they were only available for 12 days (Pay = 35x(12/16)). They would therefore only receive a second half guarantee of 26.25 hours.
While the PCH for trips missed is removed, it is important to know that the minimum guarantee shall only be reduced by the prorated amount, not the value of the missed assignment PCH. Pilots (especially those awarded a Line containing approximately 70 or fewer hours) should not be concerned about missing PCH intensive days of originally awarded assignments as their minimum guarantee is reduced prorata and not by missed assignments.
Additionally, the CBA states that ABG trips shall be paid on top of the pro-rated guarantee as ABG trips are tracked separately by Crew Payroll. When proration is applied to Tableau (which is often after the month concludes), credit should roll from PCH to ABG at the prorated amount. Or 61.25 in the example given.
Please reach out to payroll@apa2118.org anytime you have questions about the way in which MTLV proration was applied.”
As you can see by reading the example given by the Payroll Committee, this is one of the most complex questions to answer for the Military Affairs Committee, as there are many factors that apply such as Line Holder; Reserve; How many days are in your second half of the month; How many days of MTLV were used; etc. For this reason, we will gladly attempt to answer your questions in the Military Affairs Forum, of which the Payroll Committee is a part. Always feel free to reach out directly to the Payroll Committee.
How does returning from Military Leave (MTLV) work?
Crew LOA, CS, and Crew Training Scheduling will assume a ‘return to work’ and “Active” Status to be the day immediately after MTLV is completed*. If you require landing currency or short-term training, you will begin being paid your Monthly Minimum Guarantee the day after your MTLV ends (as that is the first day of Active Status). However, this is not the case should you need full requalification through long-term training. If you require long-term training, CBA 8.G.2 may be in effect following military service. Monthly Minimum Guarantee is based on Active Status and therefore it is important to ensure you know exactly when your planned return date is if long-term training is required.
If you are on a MTLV and know you will “dequal” (require long-term training), please notify CrewLOA@AllegiantAir.com and PilotTrainingScheduling@AllegiantAir.com, and CC: ChiefPilots@AllegiantAir.com and Training@apa2118.org, with your earliest availability for training following the completion of military service. If you should have any difficulties during this process or need assistance, reach out to our Committee at Military@apa2118.org.
Service of 1 to 30 Days
Simply report to the assignment pairing that begins on the next calendar day following completion of service after allowance for safe travel from the military duty location and an 8-hour rest period (20 CFR 1002.115) in base.
If, due to no fault of the Pilot due to unforeseen schedule changes or other concerns outside of your control, timely reporting back to work would be impossible or unreasonable, notify CS via phone:
- If the call out is due to unplanned, inadequate rest before an assignment, call out Fatigued. Fatigue callouts are only for Pilots in position at their assigned pairing start location (in base). Fatigue callouts must not be used for inability to commute. Fatigue can also not be forecasted or made in advance of first attempting rest in base. Fatigue callouts will not be accepted for known prescheduled conflicts (i.e. military service was scheduled for a night operation that the Pilot knew would not be possible to commute and rest before their next scheduled assignment).
Complete a Fatigue report via a Company-issued iPad > Coruson App > Menu > Reporting > Fatigue Report; Or on G4 SWAP portal > airSMS > Fatigue Report.
Caution: Calling Fatigued out of base and then utilizing monitored travel system benefits (such as ID90, KCM, Jumpseat, etc.) to commute to base can be easily identified. Pilots caught using commuting benefits out of base after a Fatigue callout will be disciplined for abusing the Fatigue program. Please do not do this!
- If the call out is due to inability to commute via 121/135 operations, utilize the Commuter Policy (CBA 14.H.1).
Fill out the Commuter Form on G4connect > Teams > Flight Operations > Additional Links Section: Commuter Policy.
- Currently, the CBA’s Commuter Policy does not have language protecting Mil Pilots concerning “safe travel home” via ground transport. If unable to commute via ground following military service, contact CS via phone and report that you are unable to return from MTLV. USERRA protects the Pilot in such cases, regardless of the lack of contractual language in the CBA (20 CFR 1002.115).
*31 Days or Greater (By request only)
The below timeframes are at the Pilot’s request and are allowable under USERRA should they not wish to return to work immediately following military service. Otherwise, your assumed return to work will be as outlined above.
- Service of 31 to 179 Days: A return-to-work notice must be submitted to Crew LOA and the CPO no later than 14 days after completion of service. If submission of a timely application is impossible or unreasonable through no fault of the Pilot, the application must be submitted as soon as possible on the next day once able. When you are scheduled to return from MTLV let the Local know to expect your return and monitor the restart of your dues from the company. Our Membership Coordinator is Karen Van Nostrand (kvannostrand@apa2118.org; (702) 268-7591).
- Service of 180 or More Days: A return-to-work notice must be submitted to Crew LOA and the CPO no later than 90 days after completion of a person’s military service.
How do I submit Military Leave (MTLV)?
Submit all MTLV “as soon as practicable” (CBA 8.D.1) to cover the timeframe of military service.
The Pilot must evaluate that enough time is allocated to commute to and from the military duty location and provide 8 hours of rest in the pairing start location before the next assignment following military service (20 CFR 1002.115).
Flight Operations Bulletin 24-07, dated March 4, 2024, was created by the Fatigue Risk Review Committee (FRRC) to assist with conflicts following MTLV. Bulletin 24-07 was created by the Company because Pilots were not applying USERRA 20 CFR 1002.115 appropriately to accommodate for commute and rest following MTLV. As a result, the Company must comply with FRRC’s recommendation to remove assignments following MTLV that begin before 0800 following military service. This Bulletin assumes that the Pilot will have completed their commute home on the last day of MTLV to begin his/her in base rest starting at midnight. If it would be unreasonable to both commute and receive eight hours of rest for assigned/awarded trips beginning after 0800, submit MTLV to cover the assignment following military service as well. See below for more detail.
- Utilize the “FMLASource Now” app on your smartphone or you may use the website: http://www.fmlasource.com to submit MTLV. The Committee and Company do not recommend emailing FMLA Source directly.
- Once FMLA Source processes your MTLV request*, FMLA Source will notify Allegiant Crew LOA. Crew LOA will have Crew Scheduling convert the assigned trip to MTLV.
*Processing of Leave by FMLASource and Crew LOA takes an average of three to five business days. FMLASource has previously stated that processing can sometimes take longer than five business days during seasonal peaks. Crew LOA does not work on weekends. This further delays removal of assignments from your schedule.
Failure to submit for MTLV in advanced may result in not being removed from your conflicting assignment. This may cause a “No-Show” for your conflicting assignment due to MTLV. While USERRA protects you from discipline, this is harmful to our operation and your fellow Pilots.
The Company and Crew LOA has decided to rely solely on FMLASource and will not remove pilots in advanced of approval of MTLV by FMLASource. This, unfortunately, requires you to continually monitor your schedule to ensure your trip is removed as you prepare for military service.
If MTLV is required within 48 hours, call CS immediately for removal. Military necessity can sometimes become hectic and USERRA protects the service member in those cases. Calling CS for removal from the schedule will suffice as an immediate solution. But submission of MTLV as soon as practicable afterwards is still required for Crew LOA to process it fully as MTLV.
Payroll
Payroll
Where can I view my pay?
Paystubs can be viewed in UKG (aka UltiPro), accessed on swap.allegiantair.com.
This is also where you would go to change your direct deposit or tax forms as well as update your home address, which is important for pilot taxes, as state taxes are only withheld by the company for your state of residency.
A detailed log of your monthly service to the company can be found in Tableau, accessed on the same site. It is important to check this.
• The box labeled “total” is how much extra is tacked onto next month’s 15th paycheck.
• The union STRONGLY advises pilots to subscribe to daily Tableau pay reports. Directions for how to do this can be found on crew payroll’s page on G4connect. Additionally, check again for the previous month on each 15th payday to ensure no last-minute changes were made.
When am I paid?
Pilots are paid semi-monthly.
The first payment, which is generally larger, falls on the 15th of the month, and includes half guarantee (35 or 36 hours) for the current month as well as reconciliation from the previous bid month including above guarantee (ABG) flying, any dropped credit (DTG), VFNs, per diem, and home study.
The second paycheck comes on the last day of the bid month (generally the 30th or 31st) and only contains half of the ending month’s guarantee.
If a payday falls on a weekend or holiday, it will be paid prior to that.
Where can I submit an expense report to the company for company-approved expenses such as rental car fuel/parking, IRS mileage for driving personal car to training, etc.?
Chrome river on swap.allegiantair.com.
When submitting the report remember to select (Override Dept/Location), after pressing save it will prompt you to select Location and Dept. Attached is a screen shot of the selection that should be used.
In what situations would I potentially pick up a trip and “work for free?”
Line holder pilots who are awarded below 70-hour lines and who perform transactions during the schedule adjustment period (SAP) will have this added to their awarded line value, not 70 hours. (e.g. a pilot with a 50-hour line adds 15 hours... they will still be paid 70, not 85).
• Note: The guarantee is still protected if the pilot drops hours. E.g. A pilot awarded a 50-hour line does SAP trades which reduce the line by 2 hours. The pilot is still paid 68, not 48.
• The awarded line value can be found on the monthly scheduling bid award on G4connect. Merlot may not be accurate (for instance, it may not count any DH or training pay).
Composite pilots who pick up open time (defined as unassigned flying from the company’s open time link in Merlot) with remaining ADD DAYS. One add day will be removed per 4 hours added or trip picked up in lieu of extra pay.
Picking up an ROE Day before it converts to a day off at 6:00 p.m. PT the evening prior.
Picking up a COMP-1 Day in which the company granted one of the pilot’s three options for a compensatory day off per Section 14.
Does reserve hold a value?
Only on composite lines (3.75 hours). Not on reserve lines.
Crew payroll states my pay was correct all along in response to my JIRA. What should I do?
The Payroll Committee suggests you forward all JIRAs that are denied to us at payroll@apa2118.org for triage.
If they’re correct we can almost always provide more color to the situation and gain data to better educate our pilots. If a mistake was made by the crew payroll analyst, we can escalate it to their management. If the issue is contested/does not match the contract language, we can guide you to file a grievance.
Why was a negative charge applied on my pay stub?
The following are common scenarios in which pilots may see a negative charge on their pay stub:
• Pilot used >35 hours of sick and/or vacation in prior month. Regular pay + vacation + sick + any negative adjustment should add up to half (prorated) guarantee.
• Pilot took an unpaid leave of absence in current month.
• Pilot had dropped trips in the previous month without applying sick time to cover the drop, or called sick in excess of available sick time.
Tableau is showing my VFN was paid at straight time, this is wrong.
The company breaks VFNs into two components. ABG or PREM and VFN. The two together add up to 200% or 230%.
Why is my ABG eligible trip showing under PCH?
This is most likely because it is being used to reconcile DTG on a different day. Ensure that the withheld ABG does not exceed the “waived” DTG (difference between DTG value at the top of pay report and DTG value at bottom of pay report).
If not this issue, we have a known glitch where PPSK’d/ROEd/SICK ABG trips sometimes fall under PCH. This will be fixed with JIRA.
I have a “non-premium” value on my Tableau report. What is this?
The trip that was picked up came from another pilot who was not in the premium range (>81 pay credit hours), and thus the trip does not count towards building you up to the 81-hour threshold. This will act to change the threshold at which ABG rolls PREM to a higher value, equal to the sum of non-premium +9 or 11 (unless the pilot had a leave of absence).
If non premium was applied to a “lateral trip trade” (e.g. simply trading days of work, not one pilot dropping a trip) contact the Payroll Committee for guidance as excess non premium may be applied.
I am PPSK’d. Can I double dip?
Generally, yes. If you are PPSK’d and subsequently on your own accord pickup an alternate trip, you are eligible for double pay. Exceptions to this are notes of PPSK in COMP-1 (compensatory) days and ROE. These have special pay rules in their sections of the contract.
If the reason you were PPSK’d was due to a same day VFN award, a “greater of” concept applies.
My Charter was scheduled to end at 11:59 on Day 2 but we were delayed till past 2:00 a.m. How do I get paid?
On multi-day pairings that have an FAA 117 rest period, each day of the pairing that goes past midnight into another calendar day pays an additional 4PCH for the day. If it goes past 2:00 a.m. into what was previously a day off this 4PCH shall be designated as ABG and a comp day is owed.
I traded with another pilot to get the day off. Can I use sick time to cover it?
Yes, in Merlot there should be a drop-down option to DTO the trip. You may need to do a “direct trade.” If you encounter problems, file a JIRA and crew payroll will correct it.
How do I file a JIRA if I have a pay issue?
Login in through Swap Portal, Click on Crew Payroll Portal. Fill in the information to your best ability and give a short description at the bottom.
swap.allegiantair.com
Which PPSK’s can I pick up trips and get paid for both?
PPSK – This needs to be the pairing label. PPSK in the notes is not good enough.
ROE-X – The day before at 1800 PT, ROE will convert to X-1. Only after this time will you be able to pick up a trip and double dip.
Involuntary Comp Day – (Only if *not* one of your 3 choices) You can pick up whenever on the day they chose and get paid for both.
How do I make ABG when on a composite line with ADD Days?
VFNs go ABG.
Pilot to Pilot trip trades go ABG (non-premium, if the pilot you're receiving the trip from isn’t over 81 hours).
Once all ADD days are converted to X-1 any open time will be ABG. The company will not back date ADD days that were satisfied previously.
What are the known issues with crew payroll right now?
New hires sent to SFB are not being paid per diem for being out of the new hire permanent domicile, which is LAS.
PPSK’d ABG trips (e.g. for sick call, ROE, etc.…) are falling from ABG to PCH. This is a technical issue, not a contested issue.
I have a trip or RAP and get awarded a VFN on the same day.
You will hold the PCH of the original trip, if the VFN is greater the difference will go into the ABG or PREM column. Plus, in the VFN column the trip value for the VFN awarded will go both into the ABG or PREM column as well as the VFN column. If the original trip was greater than the VFN awarded, the delta will be allocated to the PCH column. The pay does not stack in this situation.
I’m a New Hire at Allegiant, can you explain the payroll process?
New Hire guarantee is 70 hours a month.
1. DOH 4/5 first paycheck would be the 15th, prorated amount of 2.3333 hrs/day, (11 active days)(35 hours/15 days) = 25.6667 hrs that would be paid on the 15th. Paycheck on the 30th would be for 35 hrs.
1. DOH 4/17 4/17 first paycheck would be on the 30th, prorated amount of 2.3333 hrs/day (14 active days)(2.3333) = 32.6667 hrs that would be paid on the 15th
New Hires classes that start after the People Services Deadline and before the Pay Day, they will receive this amount on the next Pay Day.
The paycheck is processed and is done Direct Deposit. This setup is done through UKG/UltiPro and is provided by the Company and the link is sent via email. If you do not setup a direct deposit the check will be mailed to the address in UKG/UltiPro.
The cutoff date for a check on the 15th and 30th varies based on the Crew Payroll Calendar Pay Frequency: Semi-Monthly. For the year of 2024 these are the cutoff dates for the respective Pay Day.
Deadline Date for Pay Date
June 11th for June 14th
June 25th for June 28th
July 10th for July 15th
July 26th for July 31st
Aug 12th for Aug 15th
Aug 27th for Aug 30th
Sept 10th for Sept 13th
Sept 25th for Sept 30th
Oct 9th for Oct 15th
Oct 28th for Oct 31st
Nov 12th for Nov 15th
Nov 25th for Nov 29th
Dec 10th for Dec 13th
Dec 26th for Dec 31st
I had a trip that we timed out on due to a MX issue, we RON and I was taken off my R330 for the next day. Just to confirm the RON PCH amount of 4.00 wouldn't all go ABG? Only .25 would go ABG 4.00-3.75.
That is correct, only 0.25 will be ABG and not the whole 4.0 PCH for the unscheduled RON.
Professional Standards
Professional Standards
What issues should I contact Professional Standards about?
Issues that the ProStandards Committee can address:
- Breakdowns in communications
- CRM issues
- Cockpit/Cabin management style
- Failure to follow SOP’s
- Distracting personal habits
- Poor crew communication
- Crew appearance
Are there issues that Professional Standards does not address?
Issues that the ProStandards Committee does not address include:
• An incident that caused a safety of flight issue (ASAP) – See ASAP
• Any violation of a Federal Aviation Regulation – See Safety
• Any substance or alcohol abuse – See HIMS
• Any work rule grievance-related problem – See Stewards
• Sexual harassment
If I call ProStandards for an issue I'm having with another pilot, am able to remain anonymous?
ProStandards offers confidentiality on issues discussed, but we will not offer anonymity when addressing issues with other pilots.
How can I be sure my calls are confidential?
ProStandards volunteers are specifically trained on the importance and value of confidentiality within our ranks. We do not discuss any issues that arise outside our committee. We ask that anyone who utilizes our committee agree to the confidentiality of all conversations.
When is it better to call my Regional Chief Pilot to handle an issue I'm having instead of ProStandards?
We encourage all Allegiant pilots to utilize union resources before reaching out to company personnel. If the case does not warrant ProStandards assistance, we will be able to point you in the right direction.
I'm having an issue with another pilot, yet I do not feel it raises to the level of a ProStandards call. What should I do?
We encourage our pilots to first attempt to resolve their issues face to face. If that attempt has been made and the issue still is not resolved, we recommend you call ProStandards to discuss potential remedies.
I received a phone call from ProStandards, should I be worried about getting in trouble from the company?
No. ProStandards offers peer-to-peer, non-punitive resolutions. With respect to issues that have been referred from the Chief Pilot’s desk, our committee is guided by the ProStandards Letter of Agreement, which is viewable in our Pilot CBA and on the Union’s website (Select Resources/CBA).
Safety
Safety
When should I file an ASAP Report?
An ASAP Report should be filed when a crew member experiences a perceived FAR or SOP violation or observes an act that compromises operational safety not otherwise bound by regulation or procedure. The program isn’t just for crews, but for an observed act or violation compromising safety.
How long do I have to file an ASAP Report?
You must file the report as soon as practicable from the occurrence, or from when you are notified of a possible violation. The 24 hours clock no longer applies, but instead is decided upon subjectively by the ERC (Event Review Committee). Do not fall for a Controller telling you a deviation wasn’t a problem. ATC supervisors can elect to file the report for a possible deviation on behalf of ATC at a later time.
How long does it take an ASAP Report to move through the system?
This varies. Normally, the report processing time is less than two weeks from submittal to the closing of the report. The Event Review Committee meets every Tuesday to review and discuss the past week’s reports. Most admissions are simply unintentional acts of minor indiscretions and are closed promptly at the ERC meeting following the submission. If a deviation from ATC instructions occurs, the FAA has 30 days to provide the radar and voice recordings of the incident to the ERC. This delays the process, but is an important step in gathering accurate information.
Can I be disciplined as the result of an ASAP report?
The short answer is no. Provided the report is not the result of an otherwise intentional act listed in AC120-66C, and is not submitted after receiving a Section 18 Notification Hearing from the company for a violation you should have already been aware of, the report is accepted and all information is kept confidential within the ASAP program. Your anonymity will be maintained within the confines of the program. The only exception to this is if the individual chooses not to participate in or accept the result and meaning of the counseling or assigned training. Should this occur, the report must be rejected, and the pilot is then subject to FAA and company action. In more serious incidents, the company and the FAA have the authority to conduct a parallel investigation. You must participate, but the company cannot issue discipline as the result of their findings as long as the report is accepted by the ERC and the pilot complies with all recommendations.
What can I expect from the conclusion of my ASAP Report?
Once a report has been accepted and discussed, one of five possible outcomes will occur. Most times, the report is simply closed with No Action and you will receive an e-mail confirming this. If corrective action is agreed upon through consensus either a Peer-to-Peer Counseling, Informal Counseling, or Corrective Action Training will be issued. Rarely, a report is rolled over to seek out additional information from the crew to more completely assess the situation.
· Peer-to-Peer is simply a conversation between you and a Teamsters Representative. It consists of either praise or the suggestion of alterative actions to be considered in the future.
· Informal Counseling is a slightly more serious conversation involving recommendation of different actions to be taken in the future.
· Corrective Action Training occurs rarely, but is a non-jeopardy, non-PRIA training event assigned to a pilot or crew to ensure proper understanding of specific procedures or decision-making processes known to be successful.
When do I call in fatigued?
A fatigue call is appropriate any time you perceive your ability to safely conduct a flight may be compromised due to being fatigued prior to an individual flight segment, and rest prior to the flight is no longer reasonably possible.
How long do I have to file a fatigue report?
You have 24 hours from the time you call in fatigued to file a fatigue report.
What is “Forecasting Fatigue?”
Forecasting is when the decision to call in is based on predicting fatigue versus actually being fatigued. Fatigue is to be determined on a leg-by-leg basis, not considering the trip pairing as a whole.
EXAMPLE: A maintenance delay occurs at the beginning of your duty on a four-leg day. You know the pairing will now conclude at a much later time. Calling in fatigued due to the perceived late completion of the pairing is considered forecasting. You are expected to fly all legs for which you are not fatigued, and only then call out when it is no longer safe to fly.
EXAMPLE: R330. You wake up early for any reason and feel as though you haven’t had sufficient rest and call in fatigued having not received an assignment. This is considered forecasting because you have the opportunity to gain more rest prior to a call-out that may come at a later time. The proper time to call in fatigued is at the time you receive an assignment while on reserve. This not to be confused with a sick call, which should be done the moment you know you are ill.
What are the criteria for accepting or rejecting a fatigue report?
The event must be operational or otherwise unavoidable in nature to be accepted. Reports that are clearly the result of operational issues within the airline operation are automatically accepted without having to go to the Fatigue Review Committee (FRC). The Fatigue Risk Management Program recognizes that unexpected events may occur outside of work resulting in a pilot not getting enough rest. Fireworks, leaky plumbing, etc. Reports are most commonly rejected when the lack of rest is considered avoidable or is the result of a pilot’s actions.
How and when am I compensated after calling in fatigued?
Auto closures are paid as though you flew them. Accepted reports, after being reviewed, are often paid the same way. The FRC meets every other Wednesday. Rejected reports will result in not being paid with the option of using your sick time to cover it.
How are fatigue reports reviewed?
A Company Representative and a Teamsters Representative review each fatigue report that is not automatically closed. The circumstances around the call are examined to include the pilot’s narrative, the assigned schedule, the schedule as flown, and all other pertinent facts.
Scheduling
Scheduling
Who do I contact for general scheduling questions?
Always start with the committee closest to your question. For Scheduling-related questions, reach out to the Scheduling Committee at Scheduling@apa2118.org.
Why was my VFN award marked unsuccessful even though I was legal, and the trip was later awarded to another pilot group?
Question: I am a FO in BNA. A VFN for BNA-CAK-BNA was put out twice tonight and I accepted both. The VFN would have created conflict with duty I have in the morning but I am otherwise legal for the VFN. Both VFNs came back 'Unsuccessful'. The company then put out a VFN to the TYS pilot group to LL to BNA and operate the trip. That VFN was awarded.
Answer: The company is under no obligation to award the VFN to a conflict pilot and can choose not to award the assignment. There is a flow chart detailing the award process on the 2118 webpage located in Resources, VFN Award process. You can also review Grievance AAY-2016-004 (VFN Assignments)